How does revenue affect the balance sheet?

revenues have what effect on the accounting equation?

For example, a company may have accounts such as cash, accounts receivable, supplies, accounts payable, unearned revenues, common stock, dividends, revenues, and expenses. Each company will make a list that works for its business type, and the transactions it expects to engage in. The accounts may receive numbers using the system presented in Table 3.2. Contributed capital and dividends show the effect of transactions with the stockholders. The difference between the revenue and profit generated and expenses and losses incurred reflects the effect of net income on stockholders’ equity.

What is revenue concept?

Revenue refers to the amount received by a firm from the sale of a given quantity of a commodity in the market. Revenue is a very important concept in economic analysis. It is directly influenced by sales level, i.e., as sales increases, revenue also increases.

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Revenue Accounts

This increases the cash account by $6,000 and decreases the receivables account by $6,000. The expanded accounting equation is the same as the common accounting equation but decomposes equity into component parts.

  • You’ll notice that Pete does very little in product sales, that’s because most of his business is in the actual service of fixing things for his customers.
  • Learn the rules to convert an equation into standard form and view examples of how to rewrite equations in standard form.
  • This means that revenues exceeded expenses for the period, thus increasing retained earnings.
  • Dividends reduce assets because of a transfer of wealth to the owners.
  • Make a trial balance to ensure that debit balances equal credit balances.

This increases the inventory account as well as the payables account. Revenues and expenses are often reported on the balance sheet as “net income.”

The Math Behind the Accounting Equation

They are generally liquid and can easily be converted to cash. Examples of such assets include cash & equivalents, marketable securities, accounts receivables. The accounting equation is also known as the balance sheet equation or the basic accounting equation. This reduces the cash account and reduces the retained earnings account. Recording accounting transactions with the accounting equation means that you use debits and credits to record every transaction, which is known as double-entry bookkeeping. Substituting for the appropriate terms of the expanded accounting equation, these figures add up to the total declared assets for Apple, Inc., which are worth $329,840 million U.S. dollars. Refers to the owner’s (stockholders’) investments in the business and earnings.

This may indicate that you aren’t managing your money very well. On the other hand, if the equation balances, it is a good indication that your finances are on the right track.

  • This is the amount of income generated from a company’s primary source of business.
  • The business is receiving a piece of equipment worth $4,000 in exchange for $4,000 cash.
  • This decreases the inventory account and creates a cost of goods sold expense that appears as a decrease in the income account.
  • To record the owner’s withdrawal of cash from the business.
  • Some terminology may vary depending on the type of entity structure.

Current liabilities are short-term financial obligations payable in cash within a year. Current liabilities include accounts payable, accrued expenses, and the short-term portion of debt. The accounting equation is important because it forms the foundation for all financial statements.

Non-Current assets are those assets that have a validity of more than a year. Land, buildings, fixtures & fittings, equipment, machinery all are classified as non-current assets. Furthermore, non-current assets also include intangible assets such as goodwill, brand name, patents & copyrights. Regardless of how the accounting equation is represented, it is important to remember that the equation must always balance. Beginning retained earnings is the carryover retained earnings that were not distributed to stockholders during the previous period. Taking an example of a corporation X to see how its business transactions affect its expanded equation


Pete also needs to balance this credit with a debit, so he will debit his “Accounts Receivable” with $600.00. The business receives use of the office in exchange for $400 cash.

  • As you can see, shareholder’s equity is the remainder after liabilities have been subtracted from assets.
  • To record capital contribution as the owners invest in the business.
  • They may also include money owed on these assets, most likely vehicles and perhaps cell phones.
  • Economic analysts can get a clearer idea of how to use profits for various things like dividends which are reinvested into the firm or kept as cash by breaking down equity into smaller parts.
  • The three elements of the accounting equation are assets, liabilities, and equity.
  • The firm will thus have gained £75 on this transaction.

The $3,000 difference between the sales revenue of $5,000 and the related cost of goods sold of $2,000 is known as the gross profit on the sale. We will increase the expense account Utility Expense and decrease the asset Cash. We will increase the expense account Salaries Expense and decrease the asset account Cash. We want to increase the asset Equipment and decrease the asset Cash since we paid cash.

What Are the Types of Revenue?

The revenue accounts are temporary accounts that facilitate the preparation of the income statement. However, when a corporation earns revenue, it has the effect of increasing Retained Earnings. We can see this with the end-of-the-year closing entries which will move all the income statement account balances to Retained Earnings. You’ll notice that Pete does very little in product sales, that’s because most of his business is in the actual service of fixing things for his customers. The bottom of his income statement will show you his company’s net income, after expenses have been removed.

This is the amount of income generated from a company’s side activity, such as investments. Let’s say Pete builds his local enterprise into a plumbing empire with a chain of well outfitted plumbing vans manned by experienced personnel, operating in five states. He invests some of the company’s profits into other businesses. The profits returned on those investments would be considered “Non-Operating” revenue. Income statements are very important to a company’s management, as it shows the direct relationship between revenue and expenses, and if the company is profitable. The business purchases a piece of equipment for $4,000 cash. Analyze the transaction to see what the business is receiving and exchanging.

How does revenue affect profit?

That's because revenue represents the amount of money that a company brings in from sales and other income streams like service fees, dividends, or rent. Profit is what's left over after the cost of doing business is deducted from the company's revenue.

Profit is revenue less expenses, which means revenue increases profit and expenses decrease profit. Another way to look at the problem is to ask yourself if the revenue is increasing or decreasing the value of the business. Revenue coming in is good for the business and helps to increase its value. Notice that the balances in our equation did not change. What did change was the makeup of the assets held by the business. In this part of the course, it is important to understand that the equation must be in balance at all times.

Breaking Down the Expanded Accounting Equation

We want to increase the asset Cash and increase the equity Common Stock. Revenue comes from the sales and operations of the business. Contributed capital comes from the capital provided by the original stockholders.

revenues have what effect on the accounting equation?

By using the basic accounting equation, businesses can look at how much money has been invested in the company along with how much money the company owes and see what the business is worth. If these figures are substituted into the expanded accounting equation and totaled, and we add liabilities to this figure, we will obtain AT&T’s total assets. The expanded accounting equation is useful for those who want a more detailed understanding of a business’s stockholders’ equity. Equipment will lose value over time, in a process called depreciation. You will learn more about this topic in The Adjustment Process. Refer to the expanded accounting equation (Figure 3.3). Just as a financial accountant would do, we will use these figures to prepare the company’s financial statements required by GAAP.

The basic accounting equation

This increases the receivables account by $6,000 and increases the income account by $6,000. This decreases the inventory account and creates a cost of goods sold expense that appears as a decrease in the income account. The balance sheet equation answers important financial questions for your business. Use the balance sheet equation when setting your budget or when making financial decisions. Financial statements are written records that convey the business activities and the financial performance of a company.

revenues have what effect on the accounting equation?

This is clearly a different mechanical procedure than that demonstrated in Transaction 2 above for the salary payment. Accounting system that maintains an what is the accounting equation ongoing record of all inventory items; records increases and decreases in inventory accounts as they occur as well as the cost of goods sold to date.

However, dividends differ from expenses because of the nature of the decline in assets. Expenses reduce assets as the result of a firm’s efforts to earn revenue.

The cash would be listed under assets and the capital stock under stockholders’ equity. This is recorded as a negative $3,000 on the cash flow statement because it is an outflow of cash to make an investment. The land is recorded on the balance sheet as negative cash but as a positive asset. The company, which provides accounting services, earns $10,000 in fees. The $10,000 from operations is recorded on the cash flow statement.


Long‐term liabilities are not due for at least one year. Expenses are costs of doing business (typically identified as accounts ending in the word “expense”).

Net income represents the balance after subtracting expenses from revenues. It’s important to note that net income may also be net loss if your net income comes to a negative number. Cash dividends are cash payouts to those who own common stock. Another component of stockholder’s equity is company earnings. These retained earnings are what the company holds onto at the end of a period to reinvest in the business, after any distributions to ownership occur. Stated more technically, retained earnings are a company’s cumulative earnings since the creation of the company minus any dividends that it has declared or paid since its creation. One tricky point to remember is that retained earnings are not classified as assets.

The Accounting Equation

The financial statement summarizes the effect of events on a business. Its components are the income statement, retained earnings statement, balance sheet and statement of cash flows. The retained earnings statement summarizes the retained earnings, which are the net income retained by a company.

  • Expenses are the costs incurred to generate those revenues.
  • Learn the definition of a linear equation, along with the standard form and slope-intercept form of a linear equation.
  • He has authored articles since 2000, covering topics such as politics, technology and business.
  • Explain the reason that a minimum of two accounts are impacted by every transaction.
  • A claims exchange transaction will be covered in a later chapter.

It breaks down net income and the transactions related to the owners (dividends, etc.). X purchases new equipment worth $2,000 which decreases its assets and increases its assets. If you have just started using the software, you may have entered beginning balances for the various accounts that do not balance under the accounting equation. The accounting software should flag this problem when you are entering the beginning balances, and require you to correct the problem.

This makes the expanded accounting equation useful for examining changes in a business’s shareholders’ equity between accounting periods. Through the expanded accounting equation, investors and analysts can better see the effect of any transactions with shareholders by looking at their contributed capital and dividends. Since a perpetual system is being used here, the reduction in inventory is recorded simultaneously with the sale. An expense is incurred as inventory costing $2,000 is taken away by the customer. Cost of goods sold is recognized to reflect this decrease in the amount of merchandise on hand. The above example illustrates how the accounting equation remains in balance for each transaction. Note that negative amounts were portrayed as negative numbers.

These assets become expenses as they expire or get used up. Recall that the basic components of even the simplest accounting system are accounts and a general ledger.

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